Disciplinary Rules and Procedures


While CLCR endeavors to provide support and guidance to participants on a day-to-day basis, it is also important forCLCR to have a formal procedure for disciplinary action to address alleged violations of its policies and other inappropriate behaviors, which is consistent with CLCR’s Bylaws and Constitution.


This Policy is used to address the following allegations against staff members, athletes, participants and/or volunteers:

  • Violations of CLCR’s policies; and/or
  • Child abuse (emotional, physical or sexual) that does not involve an ongoing legal investigation or criminal prosecution.

CLCR will not investigate an allegation of child physical or sexual abuse if it undermines or interferes with a pending legal investigation or criminal prosecution.


CLCR recognizes that there are varying levels of misconduct. For example, physical and sexual misconduct are serious violations that may result in immediate dismissal. In contrast, a youth participant who tells a single sexually risqué joke constitutes less serious misconduct and depending on the circumstances, might be dealt with more appropriately through dialogue and a verbal warning. In all cases, CLUB’s disciplinary procedures and actions will be proportionate, reasonable and applied fairly and equally.


On receipt of an allegation, CLCR will determine in its discretion the appropriate steps to address the conduct based on several factors, including (i) the age of the complainant or victim, (ii) the age of the accused and (iii) the nature, scope, and extent of the allegations.

CLCR will address allegations against a staff member and/or volunteer under its Bylaws and Constitution.

CLCR’s disciplinary response will depend on the nature and seriousness of the incident and in extreme cases, misconduct will result in immediate summary dismissal, provided that the accused individual shall be advised of their right to a hearing. If the accused individual is a minor, CLCR will contact his or her parents or guardians. 


Sanctions for violations of the Participant Safety Handbook will be proportionate and reasonable under the circumstances. In addition to day-to-day guidance, the CLCR may take the following disciplinary actions, without limitation:

  • Inform the individual’s direct-line supervisor or, in the case of a youth participant, the youth’s parent or guardian
  • Provide the individual with guidance, redirection and instruction
  • Temporary suspension from competition
  • File a formal incident report
  • Issue a verbal warning
  • Issue a written and/or final written warning
  • Implement a limited access agreement (e.g., limiting an individual’s access to certain buildings or to youth)
  • Provide informed supervision, where at least one staff member is informed of the allegation and is instructed to vigilantly supervise the accused participant or stakeholder in his or her interactions with the program and/or organization
  • Engage in restorative practices, i.e., creation of a respectful and safe dialogue when a misunderstanding or harm has occurred
  • Suspend or terminate employment or membership


On receipt of a credible and specific allegation of child abuse or other serious misconduct (e.g., physical and sexual abuse as defined in our Athlete Protection Policy), CLCR may immediately suspend or terminate the accused individual to ensure participant safety.


Regardless of outcome,CLCR will support the complainant(s) and his or her right to express concerns in good faith.CLCR will not encourage or tolerate attempts to retaliate, punish or in any way harm any individual(s) who report(s) a concern in good faith. Such actions will be grounds for disciplinary action.


Any individual who alleges misconduct under the Participant Safety Handbook that, upon review, is determined to be malicious, frivolous or made in bad faith will be a violation of our Participant Safety Handbook. Bad-faith allegations may also be subject to criminal or civil proceedings.